How to Print Incoming Mail Automatically in Outlook

This article explains how to configure Outlook to automatically print certain incoming email. Instructions in this article apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook 2007.

Print Incoming Mail Automatically in Outlook

Create an advanced rule to make Outlook print emails automatically as they are retrieved.

1. Go to the Home tab and select Rules >Create Rule.

In the Create Rule dialog box, select Advanced Options.

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Select the print it check box.

Add the Print Action in Previous Versions of Outlook

Older versions of Outlook have a slightly different menu system for adding rules. To automatically print emails in your inbox, use the procedures below.

Access the Rules Wizard in Outlook 2013

In Outlook 2013, to access the Rules Wizard to set up the same rule described above:

Access the Rules Wizard in Outlook 2007

In Outlook 2007, to access the Rules Wizard and set up the same rule described above:

Add the Printer Action in Outlook 2013 and Older

If you use Outlook 2013 or older, to complete the Rules Wizard to set up printing: